Description

The Association Community Manager is responsible for the daytoday operations, administration, and oversight of a condominium association. This role requires strong leadership, exceptional communication skills, and the ability to manage vendors, financials, maintenance needs, and Board expectations with professionalism and efficiency.

Requirements

• Serve as the primary liaison between the Board of Directors, owners, residents, and vendors
• Oversee daily operations, maintenance, and community standards
• Ability to read and manage association financials, including budgeting, invoicing, and multi-step approval
• Coordinate and supervise vendors, contractors, and service providers
• Staff Management 
• Supervise administrative and maintenance personnel to ensure duties are performed efficiently and professionally.
• Ensure staff follow association policies, safety procedures, and reporting protocols.
• Ensure compliance with Florida Statutes, governing documents, and association policies
• Prepare for and attend Board meetings, including agenda creation and meeting minutes
• Handle owner inquiries, violations, architectural requests, and community communications
• Support longterm planning, reserve projects, and capital improvements
• Maintain accurate records, documentation, and association files
• Maintain a centralized record of all active maintenance contracts, including start/end dates, scope of work, and renewal terms
• Monitor contract compliance to ensure vendors perform services as stipulated.
• Track expiration dates and schedule inspections well in advance to avoid lapses.
• Routine Property Inspections- Conduct regular walkthroughs of the property, including common areas, amenities, mechanical rooms, and exterior grounds.
• Document findings and assign work orders to maintenance staff or vendors
• Follow up to ensure completion of repairs, cleaning, or corrective actions
• Maintenance and Repairs- Oversee the maintenance and repair of all common areas, facilities, and amenities
• Ensure timely response to maintenance issues and emergencies
• Board Meetings and Governance - Schedule, attend, and facilitate board meetings, annual meetings, and special meetings.
  Ensure meeting notices are prepared and distributed in accordance with governing documents and state law.
• Vendor Management and Contract Oversight- Review all vendor contracts for accuracy, completeness, and compliance with association requirements.
  Ensure all contracts are fully executed and stored in the association’s records.
  Track renewal dates and initiate bidding or renegotiation processes as needed.

The property manager will regularly communicate with the designated officers through regular communication via calls and emails informing them of any important community and vendor updates, and provide the board with a weekly managers report.